Let’s take a look at some of the differences between running a business without a POS system and running a business with  a POS system.

 

Without POS With POS
Guest's order detail governed by server asking the right questions and writing down the answers. Order mistakes occur. Guest's order detail governed by built-in forced modifiers or prompts. Order is entered completely.
Handwritten checks may not be legible. Kitchen can misread. Mistakes occur. Remote printer delivers clearly printed order to kitchen immediately on entry.
Uses post-check process where server totals check when requested. Some items served may be forgotten and not charged to check. Handwritten check may not be legible to the customer. Uses pre-check process so that check is begun by the system with first ordered item and every item served is charged for. Printed check provides clean customer presentation.
At end-of-day, manager manually counts items sold to compare with existing inventory. POS automatically tallies items as they are sold providing complete inventory movement status.
Tips are tallied and reported by servers to management. POS automatically calculates tips per server in complete compliance with tax regulation. Tip reports are available by server and in total.
All checks must be manually closed or transferred at end of shift. Checks "fall through cracks". Manual reconciliation performed by manager or bookkeeper daily, weekly, quarterly, etc. In order to sign out, the system requires a server to account for every check. This captures revenue that would otherwise be lost.
Manager or bookkeeper manually compiles time and payroll information. POS automatically captures time and attendance information that can be downloaded to the back office or a third part payroll service easily.
Manager must manually reconcile total sales with credit card receipts. System reconciles POS and credit totals automatically, updating report with every transaction, and consolidates daily credit transactions for a single batch transmission to bank.
Manager (or bookkeeper) prepares all accounting reports daily, weekly or quarterly, as needed. POS automatically captures information in reports customized for the operation. You improve accuracy and save time.